From: The Parochial Church Council of St Cross Church, Clayton (PCC) & Fr Christopher Moore, the Rector of St Cross Church, Clayton (The Rector).
1. Introduction We (the Rector and the PCC) each hold data about you: such as your name, address, telephone number and email address. You have probably given us this information in the first place, possibly many years ago. Personal data relates to a living individual who can be identified from that data. The handling of such personal data is now governed by the General Data Protection Regulation (GDPR) and we are now required to notify you about this and your rights and our responsibilities regarding it. We must state how your personal data is handled and for what purposes.
2. Our obligations to you: We will keep personal data up to date and provide you with information about it on request; store and (if no longer required) destroy it securely; not collect or retain excessive amounts of data; and ensure it is appropriately protected from loss, misuse, and unauthorised access.
3. How do we hold and handle your personal data? What is the legal basis? We hold data and use it for the purposes of our legitimate interests as a parish church within the Church of England during our legitimate activities and on condition that this relates solely to our current or former members or to persons who have regular contact with us in connection with our purposes. It will not otherwise be shared or disclosed (for example, to any third party) without your express consent.
In some cases, we hold data as part of a legal obligation: for example, consent; contract; the Electoral Roll; the recovery of income tax under Gift Aid; employment, social security or social protection law; a collective agreement; baptism, wedding and funeral registers.
Some examples of how we use your data are these:
Administering membership records and operating rotas for volunteers and employees;
Fundraising and promoting our work; within this parish and the wider deanery and diocese;
Maintaining our accounts and records (including the processing of gift aid applications, consent forms, hiring out the church hall and Diocese safe guarding requirements);
Informing you of news, events, activities and services running at St Cross and the deanery of Ardwick and the Diocese of Manchester; (including electronically via email and through the St Cross website);
Generally enabling us to provide a voluntary service and pastoral care for the public benefit and in pursuance of our charitable objects.
4.How long do we keep your personal data for? We aim to keep data in accordance with current best practice. Specifically, electoral roll data is kept while it is still current; gift aid declarations are kept while current and then for up to six years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) are retained permanently. Ultimately these registers are archived in Manchester at the Diocesan Record Office.